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Welcome to the first in a series of RMC 2010 Exhibitor Updates! These newsletters include helpful tips along with important show planning information. Please do not reply to this email. Rather, you may contact Gaye Dullaghan at 202.861.2469 or email gdullagh@the-dma.org if you have any questions about the show or your participation. A limited number of rooms at the conference rate have been set aside at the Gaylord Palms for RMC participants. Hotel reservations may be made online via the RMC 2010 web site – www.rmc2010.org. Click on the Hotel/Travel link. Make your reservations by April 2, 2010 to guarantee the conference rate of $189. REMINDER! Your space application confirms your company as an exhibitor in RMC 2010. Badge registration for staff is a separate process. Exhibitor registration can be done online, by fax, Online: www.rmc2010.org Or, complete and submit the Exhibitor Registration form. Exhibitor badge registrations are as follows, per 10’x10’ booth:
All RMC badges will be available for pick up at the Registration Counter in the Gaylord Palms Convention Center. The online Exhibitor Service Manual will be available within the week. Exhibitors will be notified via email when the manual is online. The link to the online service manual will be posted under the Exhibits/Sponsor tab of the RMC web site – www.rmc2010.org The manual includes details on shipping materials to the show, union labor jurisdictions, ordering electrical and Internet services, as well as general show information. GES Exposition Services is the general contractor for labor, shipping, furnishings and cleaning. The “Additional Services” section includes information from the following:
To download order forms and/place orders online, you will need to create a GES account (if you do not currently have one). If you do not want to place show orders online, you may print out any necessary order forms, complete these and send via fax or mail for processing. Lunch with the Experts is an opportunity for exhibitors to moderate a table topic at the Wednesday luncheon. The entire table is made up of people with like interests. Conversations are exciting and attendees see the luncheon as one of the most valuable aspects of the conference. This should not be a sales pitch but an opportunity to educate attendees on a topic that you are an expert on. The moderator acts as a catalyst, introducing people to one another and generally being a part of the conversation. A great time is had by all, and most attendees and moderators report that they end up making some valuable contacts. If you would like to host a table please let us know by returning this form with the suggested discussion topic. The deadline to submit is Friday, March 19th. Your eVIP Pass is now available. We encourage you to take advantage of these hall passes as they offer your customers FREE admittance if they register by May 23, 2010. Encourage your guests to register online at www.rmc2010.org – and enter the discount code: EVP. Badges will be available for pick-up in the RMC Registration area of the Gaylord Palms Convention Center. eVIP Passes are also accepted on-site but registering in advance will save attendees money and time that can then be spent on the show floor. eVIP Pass Policies:
Promote Your Participation at RMC 2010! We want to partner with you to promote your participation and help make this show a success for you! And one way to do this is to offer you a great opportunity to let your clients know that your company is exhibiting at the upcoming conference and give them the chance to attend this important event at a special discounted rate — 25% off the regular conference registration fee. Click here for the Exhibitor Guest Registration form. We’re also making it that much easier to start this promotion by providing sample copy for either an email campaign or letter to your key customers and prospects. Please feel free to revise so that this also references the solutions you’ll be featuring at the show.
Please note the following important deadlines and dates:
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