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Exhibitor e-Newsletter
Welcome to the first of our monthly Exhibitor Updates for the 2009 DM Days New York Conference & Expo! These newsletters will include helpful tips, along with important show information. If you have questions about the show or your participation, please contact Gaye Dullaghan at 202.861.2469 or email gdullagh@the-dma.org.
What’s New at DM Days New York
We’re moving up! The show is moving upstairs out of the basement for better flow, more natural lighting, better integration, and more energy and visibility.
New focus on integrated marketing! Thanks to integrated marketing sessions, we’re bringing you attendees interested in a broad array of solutions.
Big-name speakers! We’ve renewed our commitment to book speakers of the highest caliber, relevance, influence, and appeal. Ivanka Trump and Mike Gamson, VP, Corporate Solutions, LinkedIn, are our keynote presenters.
REMINDER! Your space application confirms your company as an exhibitor in DM Days NY.
Badge registration for staff is a separate process. Exhibitor registration can be done online, by fax, or by mail.
Online: www.dmdays.com
Fax: Complete the downloadable form and fax to 708.344.4444
Mail: DMA Customer Service / DM Days 2009
PO Box 27152
New York, NY 10087-7152
- For every 100 square feet of booth space, exhibitors are entitled to 4 complimentary and up to 2 paid Exhibitor badges. If you have additional staff who are attending just to work as booth personnel, there is the “Exhibitor Hall Only” badge available at $75 per person.
Not sure what your badge entitles you to? Click here for a handy reference.
- Online registration for exhibitors is now available. Exhibitors may submit the completed Exhibitor Registration form, OR you have the option of registering staff for badges via the DM Days New York web site. From the DM Days home page – www.dmdays.com – click on the “Exhibitor Registration” link.
Exhibitors will be asked to key your company’s assigned user name and password
which are:
User Name: DMD
Password: [Online Password].
Through the online registration system, exhibitors have the ability to:
- Add new registrations
- Check to see is already registered
- Make corrections/changes/cancellations to existing registrations
All DM Days badges will be available for pick up at the Exhibitor Registration Counter at the Javits Center.
The official hotel for DM Days this year is the Sheraton New York Hotel & Towers and we’re providing a special reduced nightly rate of $349.
- Click here for online reservations
- Click here to download the Hotel Reservation Form (PDF)
- Click here to e-mail the DM Days Travel Desk
Or contact our full-service call center:
- (866) 611-8831– Toll-free (U.S.)
- +1 312 329 9513 – International
In charge of a group? Group reservations are just as simple to make as those for individuals. Simply reserve the quantity you need and receive an immediate confirmation, then log in later to manage your bookings.
Plan ahead: only a limited block of rooms are available at a DM Days rate. The reservation deadline is Thursday, May 21, 2009.
Mark your calendars for 1:00 PM on Wednesday, April 15th and Wednesday, May 13th for the 2009 Exhibiting ROI-Q™ Webinar Series. The program is conducted by Charles W. Allen, in conjunction with the Trade Show Exhibitors Association (TSEA), and each webinar is open to all exhibit staff involved with the upcoming DM Days NY Conference. Through these highly interactive sessions, each participant will learn the fundamentals of successful exhibiting, boothmanship, the essential “do’s and don’ts” of exhibiting and more.
Your participation in this program will result in:
- Dramatically increased booth traffic of your target audience
- Significantly increased sales conversions through mastery of the new art of
effective boothmanship
- Greater ultimate ROI!
- Increased Show Floor Interactivity
More information on both webinars will come separately, as well as details on how to register for this free webinar series.
Freeman will again be the general services contractor for DM Days NY. The online service kit is expected to go live by March 13, 2009 and Freeman will send an email notification to all exhibitors when the online kit is posted along with the link on Freeman’s web site – www.myfreemanonline.com. Your kit will include details on shipping materials, ordering electrical and Internet services, labor guidelines and general show information. We will also post the link on the Exhibitors page of the DM Days web site.
Web Site and Conference Directory Listing
It is important that you take a few minutes to go online to update your listing* as the on-site directory will be created directly from the information provided by each exhibitor. Exhibitor listings may include a brief description, up to (5) category listings and a sales contact (optional).
The deadline for updates to be included in the DM Days New York Conference Directory is close of business on Thursday, April 29, 2009. But I encourage you to post your information as soon as possible as attendees will be using this information to plan their show schedules. Any updates to your listing after the deadline will appear on the conference Web site, but not in the printed directory.
To update your listing on the DM Days New York web site,
please follow the instructions below:
1. To access the Web site: http://www.the-dma.org/cgi/exprofilesignon
2. Enter the Event Number: DMD0109
3. Enter Password for «COMPANY»: «ONLINE_PASSWORD» (letters only – case sensitive)
*NOTE: Contact information posted on exhibitor Web listings is NOT to be used for solicitation purposes of any kind. It is intended for individual networking purposes only. It is the sole property of DMA and it may not be transferred or reproduced in any form whatsoever, including entering it into electronic databases, without written permission from DMA.
Preferred Exhibit Hall Passes are scheduled to go in the mail the week of April 13, 2009. I encourage you to use these passes to promote your participation to key clients and/or prospects and invite them to stop by your booth. Please note: Preferred Exhibit Hall Passes are not valid for Exhibitor Personnel.
Please mark your calendars with the following important deadlines and dates:
- Final payments were due on January 16, 2009.
- Exhibitor ROI-Q Academy Webinars: April 15th and May 13th – both at 1:00 PM ET.
- Exhibitor listing updates for inclusion in the Conference Directory: April 29, 2009. Information will be sent shortly with details on how to update your listing. Any updates made after April 29, 2009 will appear on www.dmdays.com only.
- Reserve your hotel rooms for DM Days NY hotels by May 21, 2009, to receive the guaranteed Conference rates.
- Pre-Show Attendee List will be available after May 22, 2009. An order form to request the list will be included in the online service kit.
- Advance registration will close June 9, 2009.
- Exhibitor move-in officially begins on Saturday, June 12, 2009 and continues on Monday, June 15, 2009. All exhibits are to be set by Monday June 15th at 6:00pm. NOTE: Sunday, June 14th, will be a “dark day” – there is no set up on Sunday and labor will not be available.
For any questions on the show, please contact Gaye Dullaghan, Sr. Manager, Exhibit Operations, at 202.861.2469 or email gdullagh@the-dma.org.
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